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Job Profile Harmonization

Also available in workflows

This specialist runs in chat and as a node you can add to a workflow for repeatable, scheduled runs. See the Agent Catalog for how the two relate.

Overview​

Job catalogs sprawl. The same role picks up different titles across departments, near-identical profiles multiply, and it becomes hard to see how many distinct roles you actually have. Job Profile Harmonization reviews a set of profiles and recommends a cleaner structure.

Ellie sorts your profiles into three groups: those to consolidate (overlapping profiles that should be merged under one title), those to maintain as they are, and those to discard. Each recommendation includes a reason, so the rationale is visible.

The analysis stays conservative. Ellie works only from the profiles you provide and never invents titles, attributes, or relationships. It only proposes a merge when responsibilities, required skills, or seniority clearly overlap, and it flags missing or ambiguous data rather than guessing.

What you'll need​

  • A list of your current job profiles — a spreadsheet, a catalog export, or the profiles you produced with Job Profile Extraction. Attach it to the conversation or add it as context.
  • Profiles that include responsibilities, required skills, and seniority give the strongest results, because those are the attributes Ellie compares when deciding what to merge.

How to ask​

Point Ellie at your profile list and say what you want reviewed.

Find and merge overlapping roles:

Attached is our job profile catalog. Which profiles overlap enough to
merge, and which should we keep or retire?

Consolidate a large, duplicated catalog:

We have 120 job titles and suspect heavy duplication. Consolidate the
attached profiles and suggest a merged title for each group.

Compare on specific attributes:

Compare the attached profiles by responsibilities and seniority, and
recommend a consolidated role structure.

What you get​

A Job Profile Harmonization report in four parts:

  • Job Profiles to Consolidate — groups of overlapping profiles, the profiles in each group, a suggested merged title, and the reason for merging.
  • Job Profiles to Maintain — profiles to keep as they are, with their department and why they stay.
  • Job Profiles to Discard — profiles recommended for removal, each with a reason.
  • Verdict and Summary — a short written assessment of the overall consolidation and its impact.

Tips​

  • Include responsibilities, required skills, and seniority in your list; merges are only proposed where these clearly overlap.
  • Provide the full catalog in one pass so duplication across the whole set can be spotted.
  • Treat the output as a recommendation. Check merged titles against your naming conventions before applying them.
  • Missing or ambiguous data is flagged rather than resolved automatically, so review those notes.
  • Run Job Profile Extraction first if your profiles still live inside source documents.